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Wedding Tent Rental

Tips on How to Choose the Right Sized Wedding Tent Rental

You’ve been dreaming of your wedding for what feels like a lifetime, and your big day is not the time to leave anything to chance. Perfect planning all comes down to the details and if any portion of your event is being hosted outdoors, a wedding tent rental is a must. But what size wedding tent rental is right?

Getting Started

Weeding tent rentals are available in dozens of styles and configurations, so before you can nail down the right size, you need to ask yourself the following:

  • How many guests are expected to attend your event?
  • What portions of the wedding will take place outdoors, and will any require shelter? For example, if you are renting a venue, do you need an outdoor area for dancing, or do you simply need a shaded area for cocktail hour?
  • How much outdoor space do you have to work with? Smaller lots may impact the size and type of wedding tent rental available.
  • What style are you looking for? Wedding tent rentals are available in several styles, including framed tents, pole tents, and marquee tents.

Once you have a better idea of the layout and style of the tent you’re after, you can start estimating your size requirements.

Calculating The Right Size for Your Wedding Tent Rental

Thankfully, it’s pretty easy to determine how much wedding tent you need and there’s even an easy formula to help. Professionals generally allocate 10 square feet of space per person, therefore, if your guest list includes 100 people, you will need a wedding tent rental with at least 1,000 (or 10×100) square feet of coverage.

How do you determine coverage area? There’s another simple calculation for that

Wedding tent rental options are typically quoted length by width, for example, 10×10 or 20×20. To get the square footage, simply multiply the length by width. A 20×20 tent provides 400 square feet of space and would comfortably house 40 people so a 40×40 tent offers 1,600 square feet of space and room for up to 160 guests.

Remember, these estimates are just a guideline and many people choose to allocate more space, especially for large seated events.

Other Considerations

Before you book, refer back to your initial questions: what else needs to go under your wedding tent rental? If you are hosting your entire event outdoors, 10 square feet of space per guest will not be enough, especially if you need space for a dance floor, DJ, or buffet. Here’s how much square footage you need to add for other types of wedding essentials.

Buffet

Suppose you are skipping the seated dinner in favour of a buffet-style meal. In that case, you’ll need to allow for extra table space. Generally, one buffet table is required for every 75 guests, occupying approximately 100 square feet of space.

Bar

If your wedding includes a bar, don’t forget to factor that into your wedding tent rental calculation. Allocate at least 100 square feet of space for the bar, plus extra room for guests to line up and mingle.

Dance Floor

What’s a wedding without dancing? Generally, it is recommended that you add 30% above and beyond the square footage you estimated based on the size of your party. Dance floor requirements can vary dramatically based on the composition of your guest list, and you know your guests best. If you expect the vast majority to hit the floor, you may want to add more space; if you anticipate more guests prefer to remain seated, you could get away with less space.

DJ

Don’t forget about your DJ. They will need at least 100 to 200 square feet of space for setup and equipment. If you already have one booked, you can ask them about their space requirements.