Don’t Forget About These Must-Have Accessories When Renting an Event Tent

When you’re planning an event, renting a tent is just the beginning. The right accessories can make or break the affair impacting the comfort, safety, and overall success of your gathering. Too often people focus on the decor and arrangements and forget to buy practical items like sandbags and flooring.  So before your next big event, here’s a list of tent accessories you don’t want to overlook.

Integrated Lighting

First off, lighting. If your event is going to extend beyond daytime into the evening or is being held in a dimly lit area, good lighting is crucial. You can go for string lights, which add a nice, warm ambiance, or more functional options like LED lights to ensure everyone can see clearly – and get great pictures. Lanterns and chandeliers can also add a touch of elegance if that’s the vibe you’re going for. Just make sure you have enough light sources to cover the entire area under the tent, plus more if you need to cover walkways.

Mind Your Step

Next up is flooring. Grass is a great, cost-effective solution, as long as it’s dry and relatively flat. But if you want to take it up a notch in the style department and make it easier for people to walk around in heels, consider renting a dance floor. A floor not only helps keep things clean, especially if the ground is wet or muddy, but it also adds a design element that can be used to differentiate various spaces.  Flooring options can range from simple mats to hardwood dance flooring and even elevated stages, depending on your budget and the type of event you’re hosting.

Keep Things Comfortable

Heating and cooling are also essential considerations. Weather conditions in Vancouver can vary dramatically and depending on the time of year you are hosting your event you need to be prepared for both extreme heat, rain, or cold. If your event is during the colder months, heaters are a must to keep your guests comfortable. Conversely, if it’s hot outside, fans or portable air conditioning units can be lifesavers. Make sure to inquire directly with the tent rental company to ensure you get enough of the right types of units to keep temperatures inside the tent comfortable. Remember, nothing kills a party vibe faster than people shivering or sweating uncontrollably.

Sand Bags for Stability

Another weather concern you need to be ready for is wind. Buying sandbags might not be the most glamorous addition to your tent setup, but if the wind starts to pick up you’ll be very thankful to have them. Sandbags keep your tent securely attached to the ground, preventing unfortunate accidents.

Sidewalls and Doors for Privacy

Sidewalls and doors are other worthwhile accessories you might want to consider. These can provide additional protection from the elements, like wind and rain, and can also offer a bit of privacy. With various styles to choose from, including solid walls and clear panels, these extras can help create a more intimate atmosphere, if that’s what you’re aiming for.

Linens and Drapery for An Added Wow Factor

Decorations are the design elements that take your rental tent from a simple shelter to a stunning event space. Think about adding drapes and tent liners to give your space a sophisticated look while also concealing less appealing elements like tent poles and electrical outlets. Don’t be afraid to get creative and add personal touches like concealed lighting to make your event space that much more unique.